Artisans Market

MechaCon’s Artist Alley is a place where artists, modelers, and small publishers can have the opportunity to display and/or solicit their works to our attendees. Artists can also use this area to take commissions and create new works. Some Artist Alley participants may choose to use their space to advertise their services or promote their clubs. Open to all artists, from beginners to professionals and studios, artists can use this opportunity to get their art out to the public and to meet fans of their works.

Last year’s entire Artisan’s Market sold out in 2 minutes. To make the process more broadly accessible to potential participants in this year’s Artisan’s Market, tables will go on sale in three separate registration windows. Opening different, spaced out registration windows will help to ensure that people have varied opportunities to register. Registration for tables will open at the times and dates listed below:

Set 1 (first 41 tables go on sale): Saturday, September 23rd at noon – Price $125.


Set 2 (next 41 tables go on sale): Sunday, November 19th at 10:00 a.m. – Price $135.

Set 3 (last 40 tables go on sale): Monday, January 1st at 3:00 p.m. – Price $145.

Each registration includes one 6’ wide x 30” deep table and one Convention Badge for the weekend. You may purchase one additional badge for an assistant to help at your table AT THE TIME OF REGISTRATION ONLY for $45. After tables are sold, no additional Artist’s Assistant badges will be sold until at the convention. At the convention, additional Artist’s Assistant badges will be available for sale at the cost of a regular at-door convention weekend badge ($60). You can only have ONE assistant badge per table. Your assistant must have an Artisan’s Market badge to get into the room to help you at set-up and tear down times.

Registering earlier in the year saves you money! Tables are available on a first-come-first-serve basis, and once groupings are sold out, there will be no more tables sold in those groupings. Cancellations are non-refundable. If all available tables are filled, a waiting list will be established for other interested registrants. Persons on the waiting list are not guaranteed a table.

Please note: T-shirts and lanyards may be added to your registration for an additional fee.

Click here for a list of Artisan Market Participants

AA Map 2318

*If you are an Artists Alley Participant and would like your website linked to your name in the list below, please email artistalley@mechacon.com


RULES:

  • Set-up Times:
    • Thurs: 5:00 pm – Setup
    • Thurs: 9:00 pm – Closes• Fri: 7:00 am to 9:45 am – Setup
    • Fri: 10:00 am to 11:00 pm – Opens to attendees
    • Fri: 11:00 pm – Closes to everyone• Sat: 8:00 am to 9:45 am – Setup
    • Sat: 10:00 am to 11:00 pm – Opens to attendees
    • Sat: 11:00 pm – Closes to everyone• Sun: 8:00 am to 10:00 am – Setup
    • Sun: 10:00 am to 4:00 pm – Opens to attendees
    • Sun: 4:00 pm. – Closes to attendees
    • Sun: 4:00 pm to 6:00 pm – Load out / Clean-up

Please keep in mind that the Artisans Market will be locked overnight, but MechaCon is not responsible for items left overnight, or left unattended.

You can load-in through the Poydras St. loading dock OR through the front doors of Elite Hall A (the Artisans Market) by going through the hotel. If you do use the loading dock, please keep in mind there is a 10-minute limit for parking to unload. Please get in and out quickly and be considerate to others needing to load in.

Table Info:

All tables should be 6 ft. x 30”, although the hotel may provide tables of a slightly different size, so it’s a good idea to have some flexibility when planning your display. Table cloths and skirting will be provided. Tables will be labeled in one corner with the name of the table occupant. However, you must pick up your badges and packet before going to set up.

Badge Rules and Assistants at Your Table:

If you show up during set-up times on Thursday or Friday, you can pick up your Artisans Market Packet at a table located in front of the Artisans Market (Elite Hall A). After the set-up times listed above, packets will need to be picked up at the pre-registration section of the Registration Counter. The packet will contain your badges (and any other pre-ordered items), a map of the layout of the room, and what is allowed in the different areas of the Artisans Market (Artists Alley tables, Fan Tables, Lagniappe Tables, and Embassy Tables). You may then report to your table in the Artisans Market to set-up during the times listed above.

You must have a Colonial Bazaar (Artisans Market, Lagniappe Alley, Fan Table) badge, Staff uniform or badge, or VIP badge in order to enter the room during set-up times. NO EXCEPTIONS.

If you do not have an Artisans Market badge for your assistant, they can be purchased at registration (during registration hours) for the price of a regular weekend badge ($60). Limit ONE assistant per table. Our website states that you must add on your assistant at the time of pre-registration, and if you did not do so, we cannot extend them the discount for being an Artisans Market assistant.

No more than 4 total people should be behind any Artisans Market table at any time. However, 2 is the recommended number. 2 chairs will be provided. If you are there with your AA badge to watch the table, attendees with regular badges should not be behind your table with you. This intrudes on the space of the artists around you, and creates an increased risk of theft. Please be considerate to your neighbors.

Sub-letting a table is NOT allowed. You cannot get an Artisans Market table, and then sell space at your table to other people. You can pre-register with another artist in your assistant spot, and you can share the table, but you may not give, rent, lease, or sell space at your table to other artists.

If you are not able to attend the convention, please send an email to artistalley@mechacon.com as soon as possible, so that we may offer the empty space to the next person on the waiting list.

You may transfer your table to someone else as long as you do it before the close of pre-registration. After that time, tables are not transferrable (due to signs being made, badges being printed, etc.). Switching tables at the convention is NOT allowed. The website, app, etc. provide attendees with locations of artists’ tables. Switching tables at the last minute makes all listings and signs incorrect, and is not permitted.

As stated on our website at the time of pre-registration, all Artisans Market tables are non-refundable.

All artists in the Artisans Market must claim their table and set up by noon on Friday at the latest, or the spot will be offered to the next person on the waiting list, with no refund. This is to ensure we don’t have empty spots in the room when there are people waiting for a table.

What Can I Sell, and Not Sell in the Artisans Market?

Anything sold in the Artisans Market must be a product of your own creative work (or a member of your team, if you work with others). You MAY NOT send a proxy to sell art in the Artisans Market for yourself or a collaboration / group of artists. The artist MUST be present.

No Commercially available merchandise is to be sold in the Artisans Market. This is what the Vendors Market is for. Where the Vendors Market is all about commerce, The Artisans Market is all about creativity and originality.

NO COPYRIGHTED OR TRADEMARKED items are to be sold in the Artisans Market. Please respect the work of other artists. For clarification, if you create an original piece of fan art that is an homage to an existing character, we will allow it, as long as it is your interpretation of the character (not a copy).

  • For example, if you’ve drawn a comic, or written or illustrated a book, you can sell that comic or book, even if it was commercially printed through a publisher.
  • If you have created an original piece of art, and have had pendants, key rings, etc. made using that piece of art, it is allowed.
  • If you have taken a licensed character or symbol and printed it out directly from someone else’s copyrighted or trademarked art, and made pendants, key rings, or any other items using someone else’s art, it is NOT allowed, and you will be asked to remove the item from your table. If you do not comply with the removal of the item, you will be asked to pack up your stuff and leave the Artisans Market with no refund.
  • For plushies, mass produced fan character plushies are NOT allowed, HOWEVER mass produced plushies of your original characters ARE allowed. Handmade plushies of fan characters or original characters ARE allowed. For example, if you order a bunch of mass produced plushies based on your drawing of Naruto, this is NOT allowed in MechaCon’s Artisans Market. However, if you order a bunch of mass produced plushies based on the cute original character you created, we will allow it. If you made the plushie all by yourself at home, you can make your own fan version of a known character, or your own original character
  • Long story short, don’t try selling someone else’s art (licensed or un-licensed) as your own. It is copyright infringement, and against the law (not to mention disrespectful to other artists).
  • You can read up on copyright and fair use here: www.copyright.gov.

Food, snacks, and/or beverages are NOT to be sold in the Artisans Market.

NO HENTAI or any other sexually explicit material of any kind will be allowed in the Artists Market.

Additional Rules

All convention, local, state, and federal rules will apply while in the Artisans Market. If you break any of the convention rules you will be dealt with in an appropriate manner. If you break any laws expect to have to deal with law enforcement and possible prosecution. We will not protect you if you break the law.

Overly loud music, videos, etc. will NOT be tolerated in the Artisans Market. If the amount of sound that you, your table, or anything related to you or your table is found to be disruptive, you will be given your first and only warning and you will be made to turn the volume down.

If you want to have a raffle or giveaway, please inform the Artists Alley Liaison ahead of time so that we can assist with any possible line forming or crowding issues. Crowding becomes a problem when it begins to block the thoroughfares between tables becoming a fire hazard. Therefore, please get your raffle/giveaway taken care of as quickly as possible.

NO SIGNS, works of art, etc. may be attached to the walls at the Hyatt Regency. You may tape or otherwise attach things to the front of your table, as long as no hotel or convention property is damaged.

Artists cannot expand into other tables or set up outside of their designated table area. This includes signage. Please sit behind your table, and not in front of or on the side of it. This blocks the walking area is not allowed.

Artists must not place any items in the walkway, or anywhere outside of their designated areas. There is limited space available. Please be courteous to other artists and to attendees. Aisles must be kept clear due to safety and fire code, as well.

Any state and local sales taxes are the responsibility of the individual artist, and not the responsibility of MechaCon Anime Convention or Sennin Productions, LLC.

*MechaCon and Sennin Productions reserve the right to ask any person at any table in any of our convention areas to remove their items and forfeit their spot and their ability to sell for the rest of the weekend if they are found to be in violation of any of our policies. Mechacon reserves the right to change or update these rules at any time.

Please note the following:

Artist Alley registrants will receive an email stating the acceptance of his/her Artist Alley registration once his/her registration has been processed.  A second confirmation email containing your table number will be sent within a few months after you register online.

Registrants will receive their badges (and shirts where applicable) as well as table assignments at the convention with a valid photo ID. Hotel accommodations are NOT included with any registrations. Please visit MechaCon.com for additional registration options, information on the event, hotel information, rules & regulations. We reserve the right to refuse any registration for any reason.

A current, valid picture ID is necessary to pick up any badge/registration/Artist Alley packet. Artist Alley registration packages can only be picked up by the attendee the packet and table is registered to.

We are not responsible for any errors submitted during the registration process.

Once you have registered and acquired an Artist Alley table, there is no refund. However, you can replace your name with another adult’s name as well as other important information before June 23, 2017. Please contact the Registration Coordinator to make changes on the registration and Artist Alley records.


MechaCon Fan Tables

Due to the increasing number of clubs and organizations requesting fan tables at MechaCon, we have come up with a list of FAQs and new guidelines about fan tables. Fan tables are NOT the same as Artists Alley tables, Industry tables, or Convention tables.

What is a fan table?

Fan tables are provided at MechaCon on a first-come, first-serve basis to qualifying fan clubs and non-profit organizations that wish to promote at our convention. MechaCon reserves the right to refuse a table to an organization or club that we feel may not be appropriate for our event, or for a fan table.

How much is a fan table?

Fan tables are free of charge to qualifying organizations and groups on a first-come, first-serve basis. Tables are very limited.

Do the members of my group have to buy badges if I have a fan table?

Fan tables come with 2 complimentary weekend passes. All other members of the group will have to buy badges to attend the convention, and/or work the table. Citizen Access is available in advance for $45 until March 1st or $50 until June 23, 2017. Or, passes can be purchased at-door for $60 for the weekend. Individual day passes are also available at the door.

Can I sell merchandise at my fan table?

Sorry, but as a courtesy to our vendors and Artists Alley participants who purchase tables to sell merchandise, we cannot allow any sales of merchandise at fan tables.

Is electricity available at my fan table?

Sorry, but we cannot provide electricity to fan tables, due to the cost involved from the hotel. However, if you are near an outlet, feel free to plug something in. Please keep in mind though, that we will not know specific placement of fan tables and outlets until we get to the hotel, so we cannot take requests to be near outlets, or start moving people around at the last minute. If you get lucky enough to be placed by an outlet, feel free to use it, but we make no promises.

How do I get a fan table for my organization or club?

To be considered for a fan table, please send an email to artistalley@mechacon.com with a description of your club, contact information, and links to any web pages that you may have. A reply will be sent to you letting you know if you have been approved, and if your table has been added to the list, with further instructions.

Thank you for your interest and we look forward to seeing you in July!